You may wish to synchronize your Gmail account with your Microsoft Outlook for many reasons. Well, synchronization is not a hard, but yes it can be in the absence of proper, step-by-step instructions. Considering this, I have brought you a free Gmail support and Microsoft Outlook support guide that may help you easily synchronize Gmail with Microsoft Outlook.
In order for that Gmail account to sync with Microsoft Outlook, the IMAP server needs to be enabled. To permit IMAP, open your internet browser and log into your Gmail account. Click on the Options button in the extreme top right corner of the screen and choose Mail Settings from your drop-down list. If in the gmail pop, click on the Forwarding and POP/IMAP link.
You will notice that POP is enabled and IMAP is disabled by default. Now point your mouse to click on the Enable IMAP button. When done, click on the Save Changes button. Exit your Gmail account and close the web browser window. Open Microsoft Outlook, select the Tools menu, then select Account Settings from the drop-down menu.
While in the E-mail Accounts dialog box, click on the E-mail tab should it be not highlighted by default. Select the New button afterwards. When over the following window, click to select the radio button beside Microsoft Exchange, POP3, IMAP, or HTTP and press the following button. Point to below and click on the button beside Manually configure server settings or additional server types. Hit Alongside proceed. Within the next window, click to choose Internet E-mail and press Next.
When in the next window, type your own name and Gmail address within the relevant fields under User Information. Under Server Information, select the drop-down arrow close to Account Type and select IMAP. For incoming and outgoing mail servers, type ‘imap.gmail.com’ and ‘smtp.gmail.com’ (without quotes so that as is) inside the respective fields.
Under Logon Information, type your user name (it can your Gmail address) and password within the relevant fields. Check the Remember password box to save lots of yourself from entering password repeatedly every time you login to your Gmail account in Microsoft Outlook. Do not check the Require logon using Secure Password Authentication (SPA) box. Hit the better Settings button.
Click the Outgoing Server tab and check the My outgoing server (SMTP) requires authentication. Also click to select Use same settings as my incoming mail server. Highlight the Advanced tab, type ‘993’ inside the Incoming server (IMAP) field and ‘587’ within the Outgoing server (SMTP) field. Click to choose SSL through the drop-down arrow close to Use the following form of encrypted connection below both incoming servers.
Select TLS through the Use the following kind of encrypted connection option under the Outgoing server (SMTP). To prevent facing a server timeout error when sending/receiving emails, adjust the Server Timeouts to maximum. To do this, you can slide the slider to the right hand side. You can also check the box Leave a duplicate of message on server to let your messages remain presented on the Gmail server. It will help you to access all of your emails from your webmail account from anywhere in the world.
When done, hit the OK button to exit this window. You are going to go back to the earlier window showing all your information that you just filled in. hit the gmail mail server to check your email account settings. If all of the settings are correct and the connection goes successful, you will notice this message Congratulations! All settings completed successfully. Click close to carry on. Hit the Close button as instructed and close and reopen Microsoft Outlook to save the alterations.
Select your Gmail account and you will visit a new number of different folders like Inbox, Drafts, and Spam etc. Selecting your Gmail account only takes place when your multiple accounts set up within your Outlook. If Gmail will be the only account you have in Microsoft Outlook, you will need not create the selection. Hit the Send/Receive button to begin downloading the emails for your Gmail Inbox.
In case you are a non-US resident (I mean if you are part of some other country but not for the US), you might need to use ‘imap.googlemail.com’ for that incoming mail server and ‘smtp.googlemail.com’ for your outgoing mail server.
You can sync Gmail with Microsoft Outlook using POP server also. However, this is going to be noted that POP server offers only one-way sync for your emails and other features etc. This means the changes you are going to make inside your mxbhwk Outlook is not going to reflect within your web-based Gmail account. On the other hand, IMAP offers two-way sync for Gmail account. Thus IMAP is preferred over POP.
If you do not choose the Leave a duplicate of message on server option, all of your smtp server settings will be downloaded in your Microsoft Outlook and will never be available on the webmail account. Suppose some day you are away from your computer and you want to access your emails from a third party public computer (with internet connection), you are going to struggle to see any new emails as they have been downloaded for your Microsoft Outlook on your home pc.